Skip links
Add Language To Invoice Ninja

Add Language To Invoice Ninja: Boost Business with Multilingual Invoicing

Invoice Ninja is a versatile tool that allows you to manage your business invoices and financial records. If you want to use Invoice Ninja in a language other than English, you can easily do so by changing the application’s language settings.

Language customization is a crucial aspect of Invoice Ninja that allows you to communicate effectively with your clients in their preferred language.This guide will walk you through the process of setting up language customization and explain why it’s essential for a better user experience. 

Imagine receiving an invoice or an email in a language you don’t understand. It can be confusing and frustrating. Language customization in Invoice Ninja solves this problem by enabling you to tailor your client communication in a language they comprehend. Let’s explore how to make this happen.

1. First, go to the “Settings” menu in the application. You can find this by clicking on the gear or cogwheel icon, usually located in the top right corner.

2. Once you are in the Settings menu, look for “Localization” and click on it. This is where you can make changes related to language and regional settings.

3. Under “Localization,” you will see an option called “Language.” Click on it. This is where you can choose the language you want to use.

4. You might notice that the default language is usually English. If you want to change it to a different language, simply click on the English option and replace it with your desired language. For example, if you want to use Spanish, just type “Spanish” in the box.

5. Sometimes, the language you want might not be available in the list. If that’s the case, don’t worry! You can still add it. Here’s how:

  • You will need to translate the language files into the language you want. This means changing all the words and phrases in the software into your desired language.
  • After you’ve translated the files, you can upload them to the application. This step is like putting your new language into Invoice Ninja.

6. One more cool thing you can do is set different languages and currencies for each client. This means that if you have clients who prefer to see their invoices and documents in one language while others want a different language, you can do that easily. You can also set the currency they prefer, so they see the amounts in their own money.

Read also:Invoice Ninja Auto Bill: Say Goodbye to Manual Invoicing 

Additional Information 

Invoice Ninja is a user-friendly tool that can speak your language. It can talk in over 20 different languages, which is pretty cool!

But guess what? If you know another language that Invoice Ninja doesn’t speak yet, you can be a superhero and help translate it into that new language. Just go to the Invoice Ninja localization page on Transifex. It’s like a magic place where translations happen. You can be a part of it!

Now, if you’re scratching your head or have any problems when you’re adding a new language, don’t worry! The Invoice Ninja support team is like your friendly neighbor who’s always there to help. Just give them a shout, and they’ll come to the rescue. They’re experts at this stuff!

How to Use Multiple Languages in Invoice Ninja

You can make Invoice Ninja speak different languages, and even use different money types, all at once! This means you can talk to different clients in the way they like. But there’s a little hiccup – sometimes, when you update the app, you might lose some languages and money types. How you do this language magic can change depending on which version of the app you have and how you set it up.

1. Using Multiple Languages and Currencies

In Invoice Ninja, you can talk to your clients in their preferred language and deal with their money in their preferred currency. It’s like having a superpower for your invoices! Imagine sending an invoice to someone in France in French, and another to someone in the USA in English – all in one app.

2. Watch Out for Updates

Here’s the tricky part. Sometimes, when you update Invoice Ninja to the latest version, you might notice something’s missing. Like a magic trick gone wrong, some languages and currencies might disappear. Don’t worry, though; the wizards behind the app are always working on fixes.

3. The How-To Guide

Now, how do you set up these language and currency superpowers? Well, that depends on your app version and how you’ve set things up. It’s a bit like teaching your dog new tricks. If you have an older dog, it might learn differently than a younger one. So, check the instructions for your specific app version and setup.

In Invoice Ninja, you’re not limited to just one language or currency. You can talk to all your clients in their language and use their money type. Just be cautious when updating the app – sometimes, magic tricks need a little practice to get perfect.

Read also: How To Use Invoice Ninja

The Benefits of Adding Languages to Invoice Ninja

When you add a new language to Invoice Ninja, it can be really helpful for a bunch of reasons. Let’s dig into why this is such a good idea:

1. Improved User Experience

One big reason to add a language to Invoice Ninja is that it makes things better for the people using it. Imagine if you like to use an app in your own language; it just makes everything easier, right? So, when Invoice Ninja lets you do that, it’s called “improving the user experience.”


When we talk about “user experience,” we mean how comfortable and easy it is for someone to use a program or app. Think of it like making your favorite game more fun by changing the rules a bit.

2. Increased Accessibility

Now, not everyone speaks the same language, and that’s totally okay! So, when you add another language to Invoice Ninja, it’s like saying, “Hey, we want everyone to use our app, even if they don’t speak the same language we do.”


“Accessibility” means making something available to more people. Think of it like building a ramp so that people in wheelchairs can get into a building. Adding more languages is like building ramps for different languages.

3. Expanded Reach

When you add a new language, it’s like opening your app to people from different places. Some folks might feel more comfortable using it if it’s in their language. So, adding languages lets Invoice Ninja reach more people in different parts of the world.


“Expanded reach” means reaching out to more people. Imagine you have a big net, and you’re trying to catch fish. Adding languages is like making the net bigger, so you can catch more fish from different ponds.

4. Customization

Adding a language to Invoice Ninja also gives people the power to make the app their own. It’s like picking your favorite colors or toppings for your ice cream. Everyone can make it just right for themselves.


“Customization” means making something unique or special for you. Think of it like decorating your room with posters and stickers to make it look exactly how you want it to look.

So, when you add a language to Invoice Ninja, you’re not just changing words; you’re making the app better for more people, no matter where they’re from or what they like. It’s like giving everyone a chance to enjoy their ice cream with their favorite toppings!

Common Language Customization Challenges

Customizing the language in Invoice Ninja can sometimes be a bit tricky for people. Let’s break down the common language customization challenges:

1. Issues with Invoice Customization and Labels

Some users have trouble when they try to make their invoices look just right. This can mean a few things. Sometimes, you can’t add labels (those little words that tell you what something is) next to some of the boxes on the invoice. Other times, you might need an extra label and a new box for a specific language.

2. Difficulty Changing Language Files

Now, this one can be a bit tricky too. Changing language files means swapping out the words in the program for words in a different language. Some users find it hard to do this in Invoice Ninja. For example, they might want to switch everything from English to Spanish, but they can’t find where to change the “texts.php” file. They might also want to add a completely new language, but that’s tough for them.

3. Translation Troubles with Transifex

When you’re using Invoice Ninja, you might need it to speak a different language, right? Well, here’s where some folks have issues. They use something called Transifex to do the translation, but sometimes, those translated words don’t show up in the PDFs (the files you can print) or the client portal (where clients can see their invoices). And, even worse, sometimes the translations don’t quite match up – the words might come out all wrong!

Related: Is Invoice Ninja Safe? A Review Of Its Security Practices


Adding language customization to Invoice Ninja is more than just a feature; it’s a powerful tool for enhancing your client relationships and expanding your business’s horizons. 

Don’t wait! Explore the language customization features in Invoice Ninja and start improving your client communication now. It’s a simple yet effective way to show your clients that you’re dedicated to providing them with the best experience possible.